Gemini is embedded throughout Google Workspace, giving it direct access to your actual emails, documents, spreadsheets, and calendar with your permission. This isn't just AI that can answer questions — it's AI that knows your actual work context.
In Gemini, go to Extensions and enable Google Workspace services: Gmail, Drive, Docs, Sheets, Calendar, and Maps individually.
Ask questions that reference your real files: "Summarize the project proposal Mike sent me last Tuesday" or "Find the Q3 forecast spreadsheet in my Drive."
Ask Gemini to create content that goes directly into Google Docs or Sheets — not just generate text you then paste manually.
Combine data sources: "Look at the sales data in my Drive spreadsheet and draft an email update for my team using what I have scheduled in Calendar this week."
Summarizing a week of emails
Summarize all emails from [client name] in the last 2 weeks. Identify: pending action items, unresolved questions they've asked, and the overall sentiment trend of the conversation.
Creating a proposal from Drive data
Look at the requirements document in my Drive titled "Enterprise RFP Q4" and generate a proposal response document with our standard pricing and case studies from our company overview deck.
Turning Sheets data into narrative
Find the monthly metrics spreadsheet in my Drive and write a paragraph summary of September performance for our all-hands meeting, highlighting the 3 most important trends.
You don't need file IDs — just describe files naturally: "the budget spreadsheet from last quarter" or "the proposal I sent to Acme Corp in October." Gemini finds them.
Enable every Google Workspace extension even if you're not sure you'll use them. The value of cross-tool queries comes from having everything connected.
"Summarize this week's meetings from Calendar, list open action items from related Docs, and draft a status email to my manager" is achievable with all extensions enabled.
When Gemini drafts emails or documents using your real data, always review before sending — especially with client-facing content.